5 keys to be more productive working in a coworking space

Coworking has become one of the most popular solutions for those seeking flexibility, convenience and a professional environment in which to work. However, working in a shared space can be a double-edged sword: the collaborative energy can be inspiring, but it can also become a distraction if it is not managed correctly.

In this article, I will share with you 5 practical keys to maximise your productivity in a coworking space, highlighting the importance of choosing a place like Ibercenter, which offers smart offices equipped with technology and all the amenities included in the rental cost.

In our experience at Ibercenter we have noticed that there is some confusion about what coworking really is, that is why we want to make the following clear:

What does Coworking involve?

Coworking consists of working in a shared space where people from different companies, projects or sectors work together professionally. These places are designed to offer a flexible, comfortable and resourceful environment that fosters productivity and collaboration. Instead of working in a traditional office or from home, coworkers enjoy benefits such as modern infrastructure, networking opportunities and an atmosphere that inspires creativity.

Coworking spaces like Ibercenter take this experience to the next level by offering offices equipped with state-of-the-art technology, meeting rooms, event spaces and flexible rental plans. These environments are not just for working, but also for learning, collaborating and growing professionally.

1. Choose the right coworking: not all coworking spaces are the same

The first step to being productive in a coworking space is to choose the right place. A space that is not designed with productivity in mind can end up being a constant source of frustration.

Ibercenter stands out as a perfect example of what to look for. They offer offices equipped with state-of-the-art technology, such as air conditioning and lighting systems that adapt to your needs. In addition, the flexibility of their rental plans allows you to adapt the space to the dynamics of your business without compromising your budget.

Meeting rooms and event spaces are also an indispensable plus. Not only do you have a desk or an office, but access to areas designed for presentations, training and networking. This type of all-inclusive service saves you from logistical worries, allowing you to concentrate on what’s important: your work.

2. Build a routine that works for you

One of the biggest challenges of working in a coworking space is maintaining consistency in your schedule. The flexibility of coworking spaces can work against you if you don’t establish a clear routine.

Tips for establishing a routine:

The best coworking routine combines organisation, flexibility and good energy management. Here’s an ideal outline to get the most out of your day:

Morning: Preparation and Approach

1. Arrive early: Avoid peak arrival times to find a quiet space and set the tone for your day.
2. Define your objectives: Spend 10 minutes planning your priority tasks using a list or a digital tool such as Trello or Notion.
3. Works on complex tasks: Use the early hours of the day to tackle tasks that require more concentration, using quiet areas if available.

Noon: Reconnect and Energise

• Take a lunch break: Use the common areas of the coworking space to unwind and, if possible, socialise with other professionals to encourage networking.
• Schedule light meetings: If you have to coordinate with a client or colleague, use this time of day to schedule meetings in dedicated rooms, such as those at Ibercenter.

Evening: Collaboration and Creativity 

• Attend events or training: Participate in workshops or networking sessions organised by the coworking to inspire you and build connections.
• Work on collaborative tasks: If you share projects with other members, this part of the day is ideal for informal meetings or brainstorming.

End of Day: Reflection and Preparation 

• Review: Evaluate what you achieved during the day and adjust your priorities for tomorrow.
• Tidy up your space: Leave your desk organised for an efficient start the next day.

3. Leverage community without losing focus 

One of the biggest advantages of coworking is the possibility of interacting with other professionals. However, this benefit can also become a source of distraction if you are not careful.

How to find the right balance?

• Set clear limits: For example, use noise-cancelling headphones or a small desk sign to signal when you’re in focus mode.
• Take part in organised activities: Many venues, such as Ibercenter, offer events, training and networking sessions. Participating will allow you to build professional relationships without affecting your work schedule.
• Collaborate smart: If you detect synergies with other coworking users, look for ways to collaborate on joint projects. This will not only enrich your experience but could open up new opportunities for you.

4. Optimise your workspace

Your environment directly influences your ability to concentrate and perform at your best. Coworking spaces like Ibercenter are designed with comfort and functionality in mind, but you can also make adjustments to personalise your space.

Tips to optimise your space:

• Organise your desk: Keep only the essentials in sight. A clean space helps to clear the mind.
• Use technological tools: Take advantage of the high-speed connectivity and devices available at Ibercenter, such as screens for presentations or interactive whiteboards.
• Customise without going overboard: Carrying a couple of personal items, such as a photo or a small plant, can make you feel more comfortable without overloading the space.

5. Managing your energy, not just your time

Being productive doesn’t mean working longer hours, it means working smarter. One of the keys to achieving this is learning to manage your energy.

Strategies to look after your energy:

• Take active breaks: Get up, stretch or take a short walk. Many coworking spaces, such as Ibercenter, have communal areas that are ideal for a few minutes of unwinding.
• Nurture your creativity: A change of environment can give you a fresh perspective. Take advantage of meeting rooms or relaxation areas to vary your routine.
• Taking care of your health: Keep a bottle of water with you and opt for healthy snacks, at Ibercenter we have vending and coffee machines where you can grab a snack. Remember that good nutrition has a direct impact on your performance.

Conclusion: environment and discipline are key.

Working in a coworking space can be a transformative experience if you learn to take advantage of the benefits it offers. By choosing a space like Ibercenter, which combines advanced technology, flexibility and a user-centric design, you are creating a solid foundation to boost your productivity.

Remember: the key is not only in the location, but also in your habits. Combine a professional environment with a disciplined mindset, and you will see your coworking days become the most productive of your career.