Your office is not just a workspace. It should be a chaos-free environment where worker productivity is invited. That’s where organization comes in. But how to organize an office correctly?
The advantages of keeping an office organized are several: it increases productivity, reduces stress for our employees and gives them a greater sense of control.
To do this, at Ibercenter we are going to share some tips so that your office becomes the temple of order, do not hesitate to apply them!
10 tips to know how to organize your office
1. Clean up and make room for what’s most important
The first step we must take to start organizing our workspace is to keep our desk clean. As we do with our home, the desk must maintain standards of cleanliness.
If you look around, you probably have pens that no longer paint or documents that have become obsolete. Select and archive everything worth keeping and get rid of everything you are not going to use.
We take care of the cleaning of the spaces and office furniture. The rental of the office at Ibercenter includes daily cleaning and disinfection of the space. For more information, see our Covid-19 Ibercenter Protocol.
2. Organize and define workspaces
The next step would be to organize the office according to our needs.
For example, in the main workspace, we can place the equipment and tools that we use daily or that are used most frequently.
We can allocate another space for storage with shelves and file organizers for resources that are used less frequently. In this way, we will free our main space from elements that are not necessary.
3. Our work table must be the temple of order
Order what tends to accumulate: papers, invoices, cards or forms and look for a place where they can be organized. In this way, it will be easy to find them when we need them.
A very useful resource is office organizers, which help to separate resources by categories and function. In our business center you will have drawers and cabinets to store and organize these documents.
For documents that are not going to be used very often, filing cabinets are a good ally. They can be chosen in different colours depending on the theme and placed labels to organize the content.
4. Declutter the drawers
A place for everything and everything in its place.
- Empty all drawers completely.
- Do cleaning.
- Make a sieve and get rid of what we are not going to use.
- Decide what we are going to use each drawer for.
- Group objects by categories and organize them by function.
5. Label storage spaces
How much time have you wasted looking for an ink cartridge or a simple stapler?
It may seem basic, but labelling the places where we store the materials will make our day-to-day life in the office easier. It’s a good way to give your mind space to think about what’s important. If you maintain that organization system, you will find what you need quickly, and the visual order of the office will prevail.
6. Organize the cables
When you’re working with a lot of devices, it’s very common to end up with the cables tangled up behind your desk. Having cables organized is not only an aesthetic issue, it can extend the service life and save costs of computer equipment over time.
For this purpose, all our office and office workstations have trims for cable installation, as well as power strips and floor sockets.
We can use power strips to have all the cables plugged in the same place. If they are fixed to the wall or desk, they can be collected more easily.
7. Sort the files on your computer
The organization of your office also involves the order of your computer devices. Nowadays it is the main work tool, and it is worth spending a few minutes to organize and classify the different files that are on the desktops of our computers.
8. Organize projects by folders
When we launch a project, product or service we must attend to so many phases that sometimes it can be an additional work to organize all the material. Unifying the content in the same folder allows us to have quick access to all the content and to be able to handle several projects at the same time without any effort.
9. Use apps to organize your desktop
One way to save paper and get rid of all those post-it notes that take up your entire desktop is by using applications to write down those meetings, reminders and important dates in the same place. It is also a way to take care of the environment and reduce material costs.
10. Make regular backups
Whether the work is done individually or shared, regular backups are highly recommended. This guarantees that, in the event of any unforeseen event, the work of several hours and even days can be recovered quickly.
We may use external storage systems or cloud storage services that allow us to store information quickly and securely.
And you, how you organize your workspace? At Ibercenter, we help you organize your office in a short time. So, you can focus on your business, and we take care of the rest. In addition, we also have meeting rooms in Madrid for occasional rental.
