The features of a modern meeting room to make the best impression
A meeting room is a space where most decisions are made or big deals are made. The characteristics and design of these spaces can be decisive in the success of the meeting or event with partners, clients or managers, as it influences the general atmosphere of the meeting.
Therefore, we present some details to take into account to choose the room that best suits your meeting, and which you can enjoy in our space for renting rooms in Cuzco.
1. Layout of a meeting room
The assembly or distribution of the table and seats will depend on the number of attendees and the type of meeting:
1. Imperial Mount
| Used for debates, brainstorming, simple presentations or General Meetings. In this case, it conveys the feeling that both groups feel at odds, while the director or organizer presides over it. |
2. U-Set Up
| It limits the number of attendees more but has the advantage of offering a feeling of greater equality among those gathered, that is, it brings a more informal touch to the meeting. |
3. Circular
| It is often used, for example, in training courses and group dynamics. In this way, the main group or host sits at the head and the rest on their respective sides. |
Other distributions, not necessarily for meetings are:
4. School or classroom
| It can be with tables and chairs or with armchairs (paddle type), it is the setup used by default for the formations, and in which the attendees are best placed with respect to the projection. |
5. Theatre
| This layout is used in bigger rooms, where a large number of people gather, and they do not need to use a support table to take notes. Papers and book presentations often require this format. |
2. Large, open-plan spaces
Rooms with large windows, ample space and natural light enhance the atmosphere of a meeting. These are known as open-office offices, spaces without barriers, which are very widespread today. In any case, if there are glass walls, they must be translucent to maintain privacy in the meeting.
It is also not advisable to choose a space that is too large: it is not advisable to gather 6 people in a large room where their voices and gazes are lost.
3. Ergonomic decoration and furniture
Basic elements that every meeting room must have to be productive would be pads or sheets of paper and pens to take notes, water bottles, microphone or intercoms if the room is very large and there are many attendees and accessible energy sources, among others.
The decoration should be sober to avoid distractions, but at the same time it should be a cozy space. Include a flower centrepiece, decorative paintings, wardrobe or furniture. And most importantly: the chairs must be ergonomic, that is, comfortable, guaranteeing a good level of productivity.
4. Audiovisual equipment and other technologies
Every modern room worth its salt must have the appropriate audiovisual equipment (television, projector, sound system, high-speed connection, prompter (in the case of conferences) as well as connectors or adapters of the various technologies.
5. Coffee break or catering service
When a meeting is going to last several hours, it is imperative to provide attendees with adequate food or drinks. This is quickly solved with a catering service.
If you want to impress your clients or managers, at Ibercenter we offer modern and open-plan meeting rooms. Take a look at our website.
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