When organising corporate events, the choice of space layout is a key factor in ensuring the effectiveness and comfort of the attendees. One of the most commonly used formats for executive meetings and high-level gatherings is the imperial set-up, a configuration that promotes direct communication and decision-making in a formal and structured environment.
Ibercenter, a leading company in the rental of meeting, training and event rooms, offers fully equipped spaces for business events in Madrid. In addition, we complement the use of our spaces with multiple additional services, such as coffee breaks or catering, scanning, photocopying, videoconferencing, etc., ensuring that you can have a complete and professional experience.
We have more than 25 years of experience and every time we are contacted for the first time for a meeting, the same question arises: What type of set-up should the room have?
Below, we will explore in detail for which events the imperial type of room set-up is recommended, its advantages and the considerations to take into account when choosing this configuration.
1. Characteristics of the Imperial Assembly
The imperial set-up consists of a single, large table, which can be rectangular, square, round and oval, surrounded by chairs, where all attendees sit around it. This format is ideal for meetings where the aim is to encourage direct discussion and the exchange of ideas in an organised way.
Advantages of the Imperial Assembly:
- Facilitates direct communication between participants, as everyone can see each other face to face.
- It promotes equal participation, avoiding marked hierarchies and fostering a collaborative environment.
- Ideal for decision-making and high-level meetings, where structured discussion is essential.
2. Recommended Events for Imperial Assembly
a) Senior Management Meetings
The imperial set-up is the preferred configuration for boards of directors and executive committees, where participants need to discuss strategies, evaluate results and make key decisions for the company. The single table arrangement facilitates clear and direct communication between attendees.
b) Diplomatic Meetings and Negotiations
For international meetings, political summits or high-level negotiations, the imperial room set-up offers a professional and structured environment. The imperial table layout allows for an orderly and equitable discussion between all parties.
c) Leadership Training and Workshops
Training programmes for management and executive teams benefit from the imperial set-up, as it facilitates interaction and joint strategy analysis. It is an excellent option for coaching sessions, decision-making training and leadership workshops.
d) Exclusive Networking Meetings
When seeking to create an atmosphere of trust and exclusivity among attendees, this set-up allows for a fluid and natural conversation. It is an ideal choice for private business meetings and selective networking sessions.
3. Considerations in Choosing Imperial Assembly
While this set-up is highly effective for certain types of events, it is important to consider some key aspects:
- Available space: Due to the table layout, ample space is required to ensure the comfort of the attendees.
- Supporting technology: Ibercenter offers the rental of rooms equipped with interactive or conventional screens, projectors and high-speed internet connection to complement meetings with presentations or videoconferences.
- Complementary Services: Incorporating coffee breaks and catering enhances the experience and allows attendees to maintain their energy and concentration during the meeting.
4. Ibercenter: spaces adapted to the imperial type of assembly
Ibercenter offers companies and professionals rooms of different sizes with the possibility of configuring them in imperial assembly. In addition, it offers complete solutions that include:
- Rental of rooms fully equipped with audiovisual technology and high-speed internet connection.
- Strategic locations in Madrid, we have rooms in Azca, Gran Vía and Velázquez, and all of them are easily accessible for any of the attendees.
- Catering and coffee break options, among many other ancillary services, to enhance the event experience.
Conclusion
The type of room set-up imperial is one of the best options for events that require a formal, collaborative and structured environment. It is ideal for senior management meetings, negotiations, leadership workshops and exclusive networking events.
Ibercenter provides flexible and fully equipped spaces for each event to take place in a professional and efficient environment. If you are looking for the best option for your next event in Madrid, check out Ibercenter’s options and find the perfect room for your needs.
For more information, visit Ibercenter.
